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Extemp Prep Room Materials Information

Allowed Extemp Prep Room Materials
1. Magazines, newspapers, journals. Examples: Newsweek, Dallas Morning News, Wall Street Journal, Foreign Affairs that may be highlighted in one color and include written citation information, but with no added annotations (explanatory notes or comments).
2. Other published source materials. Example: reference books, atlas, book of quotations.
3. Published speeches. Examples: the presidential State of the Union address, Vital Speeches.
4. Online materials. (printed copies only) Examples: printouts of published material from computer online data services if not modified or in outline form that include the downloaded URL, the White House web site.
5. Index without annotation. Example: computer or hand-written list of subject titles/dates of magazines or folders included in the files.
6. Computers or other electronic retrieval devices.

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Unallowed Extemp Prep Room Materials
1. Outlines. Examples: multi-colored highlighted articles that could be interpreted as an outline, outlines from previous speeches, debate briefs, pre-prepared outlines on possible topics.
2. Prepared notes, extemp speeches, debate evidence handbooks. Examples: extemp subscription service analyses, database summaries of multiple sources on a specific topic.
3. Unpublished handwritten or typed material other than an index. Examples: one or more articles cut and pasted into a single document, previously used extemp notecards, flow of a debate round.
4. Smart phones and cell phones.
5. Index with annotations. Example: article title, with added comment, “great pro-con global warming.”

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COMPUTER USE — ELECTRONIC RETRIEVAL DEVICES IN EXTEMPORANEOUS SPEAKING
The use of laptop and tablet computers and other electronic retrieval devices by competitors in TAPPS Persuasive Speaking is permissible for evidence retrieval so long as wired or wireless connections are disabled and remain disabled during the contest. These rules in no way are intended to prevent or discourage contestants from utilizing traditional paper files. Contestants electing to use computers are responsible for providing their own computers and batteries. Tournament hosts shall not be responsible for providing computers for contestants. Power plugs or outlets may not be used in the preparation room at any time. Contestants who choose to use laptop computers accept the risk of equipment failure. Should equipment failure occur, no special considerations or accommodations, including additional preparation time or speech time, will be given by judges, contest directors or tournament hosts. Contestants, parents and coaches should be aware that contestants are bringing and using the computers at their own risk. TAPPS is not responsible for lost, stolen or broken computers.
Use of electronic retrieval devices during the contest:
1. Computers and other electronic retrieval devices are defined as: laptop, tablet and netbook computers, other portable electronic retrieval devices and secondary devices such as flash drives and external hard drives.
2. Cell phones or smart phones are not allowed during the contest.
3. Removable wireless cards (wireless network interface controllers) must be removed before the beginning of the contest. It is the responsibility of the contestant to disengage the equipment.
4. Computers with built-in wireless capability may be used only if the wireless capability is disabled. It is the responsibility of the contestant to disable the equipment.
5. Wired connections (Ethernet or phone) during the contest are not permitted.
6. Computers or other electronic equipment may not be used to receive information from any sources (coaches or assistants included) inside or outside the preparation room. Internet access, use of e-mail, instant messaging or other means of receiving information from sources inside or outside the preparation room are prohibited. This statement does not preclude the use of timing devices.
7. Contestants may utilize allowable devices for the purpose of accessing stored files, but shall not use them to outline their speech or otherwise organize their thoughts.
8. The contestant shall not remove the electronic retrieval devices from the preparation area until after the contestant’s speech has been delivered but not until after the last speaker has been sent to speak.
9. Devices must be muted in the preparation room during the contest. Contestants should not play games or engage in other distracting activities on their electronic devices. Tournament officials may ask a contestant to power off the device if it becomes distracting.
10. Contestants from the same school may share computers during preparation. However, conversing among contestants is not allowed.
Contestants electing to use computers are responsible for providing their own computers and batteries. Tournaments hosts shall not be responsible for providing computers for contestants. Power plugs or outlets may not be used in the preparation room at any time. Contestants who choose to use laptop computers accept the risk of equipment failure. Should equipment failure occur, no special considerations or accommodations, including additional preparation time or speech time, will be given by judges, contest directors or tournament hosts.

September 26, 2012 Source Materials: Contestants may consult magazines, newspapers, journals and other published source materials saved on their electronic retrieval devices if the following standards are met: A. There shall be no modification. Each document shall be a single, complete source in and of itself. Indexing without annotation is allowed. B. An article may be highlighted in only one color. Bolding, italicizing, underlining or any other manipulation of the original text of the article is prohibited. C. The presence of pre-written extemporaneous speeches, handbooks, briefs or outlines on electronic retrieval devices during the contest is prohibited. If the contestant also uses the device for the debate contest, debate materials including but not limited to cases, briefs, outlines and flows must be stored on a separate external retrieval device disconnected or otherwise inaccessible and shall not be accessed during the extemporaneous speaking contest. D. Contestants may not access audio, video or other active multi-media files during the contest. Logistics A. Contestants electing to use computers are responsible for providing their own computers and batteries. Tournaments hosts shall not be responsible for providing computers for contestants. B. Power plugs or outlets may not be used in the preparation room at any time. C. Contestants who choose to use laptop computers accept the risk of equipment failure. Should equipment failure occur, no special considerations or accommodations, including additional preparation time or speech time, will be given by judges, contest directors or tournament hosts. D. Contestants accept full responsibility for the safety and security of their electronic retrieval devices throughout the entirety of all UIL tournaments. Contestants, parents and coaches should be aware that contestants are bringing and using the computers at their own risk. UIL is not responsible for lost, stolen or broken computers. Monitoring. By choosing to use electronic retrieval devices in the preparation room, contestants are consenting to allow tournament officials to monitor t

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