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Rehearsal and Performance

I. PERSONNEL 

  1. CONTEST MANAGER
    • District Directors shall appoint a Contest Manager at the District Competition. 
    • TAPPS shall appoint a Contest Manager at the Championship Competition.
  2. TIME KEEPERS
    1. Official Time Keeper shall keep official time at the competition.
    2. Back-up Time Keeper shall also keep time at the competition. 
  3. TECHNICAL DIRECTOR
    1. District shall determine if a Technical Director is needed at the District Competition based on the facility needs and requirements. 
    2. TAPPS shall appoint a Technical Director at the Championship Competition. 
  4. JUDGES
    1. TAPPS shall provide Judges for all levels of competition.
    2. District shall have only one critic judge.
    3. Championship shall have a panel of three critic judges. 

II. PLANNING MEETING 

  1. A directors’ meeting shall be held prior to each round of competition.
  2. Meeting attendance is mandatory for each school.
  3. The CONTEST MANAGER shall conduct the meeting.
  4. The facility shall be viewed if necessary and all special circumstances reviewed.
  5. Procedures for the contest shall be discussed.
    • Load-In/Load-Out
    • Dressing Areas
    • Rehearsal
    • Performance
    • Critique
    • Awards Ceremony
  6. Contest timing will be discussed (the OFFICIAL TIMEKEEPER and BACKUP TIMEKEEPER shall be in attendance).

III. REHEARSAL

  1. District Rehearsals shall be scheduled by the contest manager.  State Rehearsals shall be scheduled by TAPPS. 
  2. The rehearsal schedule shall be posted prior to the competition.
  3. Time
    • shall be limited to one hour.
    • Time warnings shall be reviewed with each company prior to the rehearsal and adhered to during the rehearsal.
  4. At most 3 Directors listed on Eligibility form may participate in the rehearsal. 
  5. Cast, crew and alternates may participate in the rehearsal.
  6. Sound levels must be set during the rehearsal period.
  7. Light cues must be set during the rehearsal period.
  8. All props and set should be reviewed by the contest manager,

IV.  CONTEST

  1. Time
    • Setup: 7 minutes
      • The OFFICIAL TIMEKEEPER shall determine the beginning of the setup period.
      • Audible warnings shall be provided
        • Beginning at five minutes.
        • Counting Down (5 minutes to go, four minutes to go, etc).
      • The director, or director’s designee, shall clearly declare to the OFFICIAL TIMEKEEPER when setup is complete.
      • Upon such declaration, all set up activities shall cease by the company.
      • Time shall stop when the company stops setting up, reports to the spot designated by the contest manager and the director or the director’s designee declares to the OFFICIAL TIMEKEEPER that set is finished.
    • End setup – Performance: 3 minutes
      • ANNOUNCEMENTS shall be made for the play after the setup period has ended.
      • At the end of all announcements, a 60 second period shall begin for actors to take the stage and for the performance to begin.
    • Performance
      • The OFFICIAL TIMEKEEPER shall determine the beginning of the performance period.
      • Minimum Time: 10 minutes
      • Maximum Time: 40 minutes
      • The OFFICIAL TIMEKEEPER shall notify the company designee at the 35 minute mark.
    • Strike: 7 minutes
      • The OFFICIAL TIMEKEEPER shall determine the beginning of the strike period.
      • Audible warnings shall be provided
        • Beginning at five minutes.
        • Counting Down (5 minutes to go, four minutes to go, etc).
        • When the company has stopped striking the set and returned to the designated area, the director or director’s designee will declare to the OFFICIAL TIMEKEEPER that the strike is complete and time will stop.
    • There are no GRACE PERIODS for time.
    • Time limitation for setup and strike may be amended prior to the competition as determined by TAPPS prior to the competition. Any changes will be based upon the limitations of the host facility and all parties will be notified in advance of the date of competition.
    • See Section 255 for PENALTIES.
  2. SETUP
    • Set up may be accomplished with the curtain closed or open.
    • Cast may place materials downstage after the curtain opens prior to time beginning.
    • Assistance from one hand truck or dolly is allowed, provided:
      • The company provides the instrument.
      • The instrument does not damage the stage or other companies’ spike tape.
    • Casters may not be attached to any set pieces or furniture. Furniture originally manufactured with casters are permissible; however the contest manager may instruct companies to carry the piece to its place to avoid damage to the stage or other companies’ spike tape.
    • Audible checks are allowed and sound checks if desired are allowed during the seven minute setup period.
    • Visual checks are allowed and light checks if desired are allowed during the seven minute setup period.
    • See Section 255 for PENALTIES.
  3. PERFORMANCE
    • PROHIBITED ACTIONS
      • Communication between director and cast/crew.
      • Prompting of actors or off stage speakers by anyone other than on stage personnel. This includes audible and non-audible prompting.
      • Cell phones are not permitted backstage during the performance, in the tech booth or onstage during the performance. If used as props, they must remain powered off at all times onstage and offstage. 
    •  SCRIPTS
      • May be used
        • off stage for review by actors when not on stage.
        • by crew for technical purposes only.
      • May not be used
        • by off stage speakers.
        • on stage.
    • See Section 255 for PENALTIES .
  4. STRIKE
    • The Strike shall consist of removing all properties, scenery, costumes, etc from the stage.
    • The light booth shall be returned to the original position and cleared of company personnel.
    • Assistance from one hand truck or dolly is allowed, provided:
      • The company provides the instrument.
      • The instrument does not damage the stage or other companies’ spike tape.
    • Casters may not be attached to any set pieces or furniture. Furniture originally manufactured with casters are permissible; however the contest manager may instruct companies to carry the piece to its place to avoid damage to the stage or other companies’ spike tape.
    • See Section 255 for PENALTIES.
  5. CRITIQUE
    • All district and regional level performances shall receive a critique no longer than 10 minutes.
    • The entire company should attend the critique.
    • If the facility allows, critiques will be open to all companies and the general audience as an educational opportunity. All listening to the critiques should be attentive and respectful to the judge.
    • Recording of the Critique is not permitted.
    • See Section 255 for PENALTIES.
  6. EVALUATION
    • All performances shall receive evaluation provided on official TAPPS Evaluation Form
    • The judge’s or panel’s decision is final and not subject to protest
    • The Evaluation shall consist of
      1. ACTING (60%)
        • Characterization
        • Physicality
        • Vocal Elements
        • Ensemble
        • Timing
        • Performance Effectiveness
      2. DIRECTING and STAGE MECHANICS (40%)
        • Staging and business
        • Story Elements
        • Theme Style
        • Ground Plan, set and properties
        • Costume and Makeup
        • Lighting
        • Music
      3. RANK
        • All performances shall be ranked by the judge
  7. OVERALL RANK
    • Final rankings shall be determined by the contest manager or TAPPS based on Evaluation of Judge/Panel. 
    • Final ranking shall reflect penalties, disqualifications, and/or reduction in ranks. 
    • District Rank shall determine advancement to the Championship Competition.
      1. the Fine Arts Executive Committee will determine the number of schools advancing from each district after districts assignments are final after September Executive Board Meeting. 
      2. No more than 8 schools shall compete at the Championship Competition in any one Division. 
    • There will be no ties for overall rank.
    • Championship Rank shall be determined by the following criteria, in the following order:
      • Lowest Sum of Total Ranks [Judge 1 rank + Judge 2 rank + Judge 3 rank = Total Sum] 
      • Judges’ preference [School A (2nd + 5th + 3rd = 10) and School B (4th + 2nd + 4th = 10),
      • Current tie for 2nd Judge 1 Judge 2 Judge 3 Total Sum  Overall Rank
        School A 2nd (+) 5th (-) 3rd (+) 10 [+ – +] 2nd
        School B 4th (-) 2nd (+) 4th (-) 10 [- + -] 3rd
      •  
        • If a three -way tie, Lead Judge Rank determines top rank of the 3, then judges preference for remaining two places.
  8. AWARDS
    • DISTRICT
      1. Plaques shall be awarded for the top three overall places. 
      2. Best Actor
      3. Best Actress
      4. All Star Cast- 12 members
      5. Honorable Mention Cast- 12 members
      6. All Star Crew- 5 members
    • CHAMPIONSHIP
      1. Plaques shall be awarded for top four overall places
      2. Best Actor
      3. Best Actress
      4. All Star Cast- 12 members
      5. Honorable Mention Cast- 12 members
      6. All Star Crew- 5 member
    • In contest where the number of possible awards is deemed by the judge and contest manager to exceed the number of personnel that warrant recognition, the number of individual awards presented may be reduced for All Star Cast and Honorable Mention Cast. 
  9. Any disqualification shall be made by the contest manager in accordance with TAPPS rules and criteria. The judge or panel shall not disqualify any performance.
    • Questions regarding any possible violation of rules should be brought to the contest manager or TAPPS officials.  Directors and the administrator who signed the Play Submission Form are the only persons who may lodge an inquiry into violations to the contest manager.
    • Inquiry must be in writing and submitted with $50 cash to the Meet Director. 

VI. SET, EQUIPMENT, and STEWARDSHIP OF VENUE 

  1. Times shall be posted for set drop off/loading in, and pickup/loading out.
  2. To show appreciation for use of the facility and respect for the hosting staff, participants and audience are expected to comply with rules established for the venue and expectations communicated from the contest manager or hosting staff.
  3. See Section 255 for PENALTIES.