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Section 238 – Vocal Contest

Fine Art By-Laws
Sections 199-263

A. PERSONNEL QUALIFICATIONS

1. Eligibility. Eligibility regulations are outlined in Article V of the TAPPS Constitution.

a. Schools declare intent to participate by September 1.

b. Sponsor must complete SCOPE testing in TAPPSter and have a Professional Acknowledgement of Rules form on file at school.

c. Students must have a Student Acknowledgement of Rules form on file at school.

d. Students must be listed on the Eligibility form prior to registration of the competition.

e. The Director declares each student eligible for competition when listing them on the Eligibility Form and Ensemble Roster.   If ineligibility occurs after the Ensemble Roster is submitted but before the contest, the Meet Coordinator must be notified in writing of the change in status prior to the event.

2. Individual Students.

a. A student may perform in a MAXIMUM of five total Vocal entries

1) Including at most 2 large ensembles of overlapping personnel. Ensembles may be same or different voice. If the ensembles are the same voice, one must be Primary and one must be Secondary. (A student may be in a Primary Mixed and a Secondary Mixed, but not 2 Secondary Mixed.

2) Including at most one vocal solo and one piano solo.

b. A student may be in multiple ensembles of the same category.

3. Ensemble Personnel.

a. Ensembles with identical personnel

1) may NOT enter the same category twice.

2) may enter two or more different categories with the exception of both Large Ensemble and Small Ensemble. (An identical group may not enter both Large Ensemble and Small Ensemble, but may enter Large, Sacred, and Show or Small, Sacred, and Show.)

b. An ensemble confronted with inappropriate numbers due to illness, injury, emergency, etc., may perform as long as the ensemble can provide all of the necessary parts as demanded by the score. If you are unable to provide all necessary parts, you may submit a substitution request to the Meet Coordinator before the contest.

c. 7th and 8th Grade Student Participation. The intent of allowing 7th and 8th grade students, is to provide an ensemble opportunity to schools which otherwise would not have an ensemble without the use of 7th and 8th grade students.

1) Only ONE single ensemble may include 7th and 8th grade students. It must be the largest ensemble and the majority of personnel for that ensemble must be 9th – 12th grade students.

2) 7th and 8th Grade students may NOT participate in solo or small ensemble events.

3) Schools must complete a 7th and 8th Grade Student approval form with will be reviewed by the State Music Committee.

B. MUSIC QUALIFICATIONS.

1. No ensemble or soloist may perform the same music selection(s) they used in competition the previous year.

2. A Large Ensembles may not perform the same music as a different Large Ensemble from the same school.

3. A Non-Large Ensemble may not perform the same music as a different ensemble from the same school unless the majority of the personnel are different.

4. Each Music Category has specific music qualifications, some from the University Interscholastic League Prescribed Music List (UIL PML). The qualifications are outlined in the individual event sections

5. UIL PML Music must be selected from the current list (Published August 1). This list may be purchased from the University Interscholastic League or viewed online. http://www.utexas.edu/uil/pml/

6. All solos and ensembles shall be accompanied except those works which are written expressly for unaccompanied instrument(s) or voice(s).

C. SCORES COPYRIGHT RULE. Directors are responsible for the legality of the scored presented.

1. Each soloist and each director of an ensemble must supply the judge with an ORIGINAL conductor’s score with measures numbered (NO PHOTO COPIES). The judge is instructed not to permit performance to begin until he or she has received such a score.

EXCEPTION: A judge may hear an ensemble without an original score under one of the following provisions:

a. A statement from the music retailer or publisher stating that no published score exists or it is permanently out of print and that a photocopy is permitted to be used. or

b. A set of original parts are supplied in lieu of conductor’s score.

2. Music selections must be scored appropriately for the ensembles (no guitar lead sheets, no solo music for 2+ part ensembles).

a. Published scores must be used as written unless the copyright holder supplies a letter granting permission to make modification.

b. Non-Published scores may be used with the following guidelines:

1) Arrangements of copyrighted material must have a letter from the copyright holder granting permission to arrange for choir and to make necessary photo copies.

2) Original works must include a letter from the composer granting permission to use for contest and make necessary photo copies.

D. GENERAL INFORMATION

1. Events are open to the public if space allows with the exception that Solo events and Sight-Reading may not have an audience.

2. All vocal events require memorization.

3. Participants are responsible for providing all instruments and equipment necessary for their performance. Pianos in good tune (A-440) will be provided for each performance venue.

E. JUDGES

1. Qualifications. A judge should

a. Be currently teaching, conducting, performing, or retired in the area in which they are asked to judge.

b. Have at least 5 years experience

c. Have a college or music conservatory background in music

2. Responsibilities.

a. Listen to each repertoire selection.

b. Judge based on what is performed.

c. Give written comments of encouragement and constructive criticism with a spirit of support.

d. Give a rating which supports the given comments independent of any other judge on the panel.

F. EVENT CATEGORIES

1. SOLOS – To be performed at the Solo & Ensemble event.

a. Students may only perform a maximum of one vocal solo and one piano solo.

b. There is no limit to the number of solos a school may enter.

c. Solos will be adjudicated by one judge. ONE Original score must be provided with all measures numbered.

d. Vocal Solos

1) Live accompaniment is preferred. Taped accompaniment may be used, but the student must supply own playback equipment. The accompaniment track is the only acceptable track to be used. Soloist may NOT use tracks with added vocals.

2) Eight minutes maximum will be allowed for set up and performance.

3) Each soloist will perform one selection from memory taken from the CURRENT (Published August 1) UIL PML (108- ALL VOCAL SOLOS) Class 1, 2, or 3.

4) Vocal Solos may be sung in any key, published or transposed.

5) Songs with titles listed in a foreign language must be sung in that language. Songs with titles in English may be sung in another published language unless otherwise noted in the specifications

e. Piano Solos

1) Ten minutes maximum will be allowed for set up, seat adjustment and performance.          

2) Each soloist will perform one selection from memory taken from the current UIL PML (603- for Piano Solo) Class 1, 2, or 3.

3) Piano Solos may be entered as a Vocal event or Instrumental event, but not both.

2. SMALL ENSEMBLE – To be performed at the Solo & Ensemble event.

a. The Small Ensemble will consist of 3-20 members.

1) Ensembles with 7 or fewer members may not have a director.

2) Ensembles with 8-20 members may have a director.

3) Members may not be identical personnel as a large ensemble.

b. There is no limit to the number of small ensembles a school may enter.

c. Live accompaniment is preferred. Taped accompaniment may be used, but ensemble must supply their own playback equipment. The accompaniment track is the only acceptable track to be used. Ensembles may NOT use the tracks with added vocals.

d. Eight minutes maximum will be allowed for set up and performance. 

e. 1A/2A/3A/4A Small Ensembles must perform one selection from the Current (Published Aug 1) UIL PML from memory 1) either a Class 1, 2, 3 from the current ensemble list (171- for Treble Small Ensemble, 172- for Tenor-Bass Small Ensemble, or 179- for Madrigal. A Madrigal group must have a minimum of one voice per part but no more than two on a part) 2) or Grade I, II, III, IV, or V selections taken from the current chorus UIL PML (931- for Mixed Chorus , 933- for Tenor-Bass Chorus, or 935- for Treble Chorus)

f. 5A/6A Small Ensembles must perform one selection from the Current (Published Aug 1) UIL PML from memory 1) either a Class 1 or 2 from the current ensemble list (171- for Treble Small Ensemble, 172- for Tenor-Bass Small Ensemble, or 179- for Madrigal. A Madrigal group must have a minimum of one voice per part but no more than two on a part) 2) or Grade II, III, IV, or V selections taken from the current chorus UIL PML (931- for Mixed Chorus , 933- for Tenor-Bass Chorus, or 935- for Treble Chorus)

g. Small ensembles will be adjudicated by one judge. ONE Original score must be provided with all measures numbered.

3. LARGE ENSEMBLE – To be performed at the Concert & Sight Reading Event

a. Large Ensemble will consist of a minimum of 8 members.

b. Large Ensemble may not have identical personnel as a small ensemble.

c. Students may perform in a maximum of 2 large ensembles. If the ensembles are the same voice, one must be Primary and one must be Secondary. (A student may be in a Primary Mixed and a Secondary Mixed, but not 2 Secondary Mixed.)

d. Schools may enter ONE Primary Large Ensemble per voice (Mixed, Treble, or Tenor Bass).

e. Schools may enter one or more Secondary Large Ensemble per voice provided that a Primary Large Ensemble is entered.

f. Large Ensembles must use Live Accompaniment.

g. Maximum time allowed will be fifteen minutes for warm-up and twenty minutes for set up and performance.

h. Large Ensembles must perform three selections from memory:

1) Two selections taken from the CURRENT (Published after August 1) UIL PML chorus list (931- for mixed chorus, 933- for tenor-bass chorus or 935- for treble chorus) not an ensemble list.

a) 1A/2A/3A/4A Primary Large Ensemble

(i) Selection one must be Grade I, II, III, IV, or V.

(ii) Selection two must be Grade II, III, IV, or V.

b) 1A/2A/3A/4A Secondary Large Ensemble may perform two selections Grade I, II, III, IV, or V.

c) 5A/6A Primary Large Ensemble

(i) Selection one must be Grade II, III, IV, or V.

(ii) Selection two must be Grade III, IV, or V.

d) 5A/6A Secondary Large Ensemble may perform two selections Grade II, III, IV, or V.

2) One selection of the director’s choice. This selection must be a published score.

3) Of the three selections, one selection must be performed a cappella

i. Large ensembles will be adjudicated by a panel of 3 judges. THREE Original scores must be provided with all measures numbered.

4. SIGHT-READING – To be performed at the Concert & Sight Reading Event Refer to the Sight-Reading Guidelines in the Vocal Forms section of www.tappster.com for procedure and expectations.

a. All Large Ensembles have the option to participate in Sight-reading.

b. Large Ensembles that do not sight-read are ineligible for the Sweepstakes award at the State level.

c. Twenty minutes will be allowed for sight-reading which will immediately follow the concert performance.

d. TAPPS Music Director provides music: SAB or SATB for mixed choirs, SSA for treble choirs, and TTB for tenor-bass choirs.

e. Accompanist will be provided.

f. Sight Reading will be adjudicated by one judge.

g. Music Level

1) 1A/2A/3A/4A Primary: Level 2

2) 1A/2A/3A/4A Secondary: Level 1

3) 5A/6A Primary: Level 3

4) 5A/6A Secondary: Level 2

5. SACRED ENSEMBLE – To be performed at the Concert & Sight Reading Event if 11 or more students or  at Solo & Small event if 10 or less students

a. The Ensemble will consist of a minimum of 3 and maximum of 24 members

b. An instrumental back-up ensemble may consist of up to 8 musicians. This must contain only high school students, with the exception of the pianist who may be a school-approved adult.

c. Live accompaniment is preferred. Taped accompaniment may be used, but ensemble must supply their own playback equipment. The accompaniment track is the only acceptable track to be used. Ensembles may NOT use the tracks with added vocals.

d. Sacred ensembles may not use electronic vocal enhancement or microphones.

e. Fifteen minutes maximum will be allowed for set up, tuning and performance.

f. This Ensemble will perform

1) two selections if 11 or more students or

2) 1 selection if 10 or less students

of director’s choice from memory.

Selections for this category includes religious, gospel, contemporary Christian, etc., selections which are of high quality not on the UIL PML.

g. Sacred ensembles will be adjudicated by

1) a panel of 3 judges if 11 or more students or

2) 1 judge if 10 or less students.

Original scores must be provided for EACH judge with all measures numbered.

6. POP/SHOW ENSEMBLE- To be performed at the Concert & Sight Reading Event 11 or more students or at Solo & Small event if less than 10 students

a. The ensemble will consist of a minimum of 3 and maximum of 24 members.

b. An instrumental back-up ensemble may consist of up to 8 musicians. This must contain only high school students, with the exception of the pianist who may be a school-approved adult.

c. Live accompaniment is preferred. Taped accompaniment may be used, but ensemble must supply their own playback equipment. The accompaniment track is the only acceptable track to be used. Ensembles may NOT use the tracks with added vocals.

d. Pop/Show ensembles may not use electronic vocal enhancement or microphones. These ensembles must be judged on vocal quality.

e. Fifteen minutes maximum will be allowed for set up, tuning and performance.

f. This Ensemble will perform

1) two selections if 11 or more students or

2) one selection if 10 or less students

of director’s choice from memory.  

Selections for this category includes secular, pop, jazz, sacred, Broadway, etc. selections which are in good taste and of high quality but not on the UIL PML.

g. Movement, choreography, or costumes are appropriate for this category and will be evaluated by the judges

h. Pop/Show ensembles will be adjudicated by

1) a panel of 3 judges if 11 or more students or

2) 1 judge if less than 10 students.

Original scores must be provided for EACH Judge with all measures numbered.

H. RATINGS, POINTS, AWARDS

1. RATINGS. Each entry will be given a rating based on performance.

a. Ratings for each event will be posted in TAPPSter as soon as possible so that any mistakes may be caught. Contesting of posted results must be made within one hour of posting time.

b. Complaints and rule violations should be made in writing to the Meet coordinator within 48 hours of any alleged violation.

c. A rule violation will result in a minimum penalty of a single rating reduction.

2. INDIVIDUAL AND ENSEMBLE AWARDS. The following awards will be given for those entries receiving a Division I Superior Rating.

a. Large Ensemble: plaque

b. Sight Reading: plaque

c. Sweepstakes*: plaque

d. Medium Sacred Ensemble: plaque

e. Medium Pop/Show Ensemble: plague

f. Small Ensemble, Small Sacred, Small Pop/Show:  medals

g. Solos: medal

h. All-State Honor** certificate 

*The Sweepstakes Award is presented to any Large Ensemble receiving a I-Superior Rating in both Concert and Sight Reading and given in place of the large ensemble and sight reading plaques.

** All-State Honor Award is presented to any Class 1 solo receiving a I-Superior Rating.

3. SCHOOL AWARDS. In recognition of outstanding achievement of a school in their music program, the top four schools will receive an award.

a. POINTS.

1) For each Division I Superior rating in each category, the school will receive the following points:

a) Large Ensembles. Points will be totaled for both UIL Selection pieces. (One grade 2 selection and one grade 3 selection would make a total of 109 pts)

(i) Grade 1 = 50 points

(ii) Grade 2 = 53 points

(iii) Grade 3 = 56 points

(iv) Grade 4 = 59 points

(v) Grade 5 = 62 points

b) Sight Reading = 50 points

c) State Sweepstakes = 25 points

d) Sacred Ensemble

 (i) 11 or more students = 30 points;

(ii) 10 or less students = 20 points

e) Pop/Show Ensemble

(i) 11 or more students = 30 points

(ii) 10 or less students = 20 points

f) Small Ensemble

(i) Class 1 / Grade 4 or 5 = 26 points

(ii) Class 2 / Grade 2 or 3 = 23 points

(iii) Class 3 / Grade 1 = 20 points

g) Solo

(i) Class 1 = 10 points

(ii) Class 2 = 5 points

(iii) Class 3 = 3 points

2) For each Division II Excellent rating in Large Ensemble, the school will receive 50 points. No other entry receiving a II-rating will earn points.

b. AWARDS.

1) Points for all events for both the Solo & Ensemble Event and the Concert & Sight Reading Event are totaled by school and overall school rankings are awarded at the end of the Concert & Sight Reading Event.

2) Schools must earn a minimum of 50 points to be eligible for overall school awards.

3) The top four schools in each Classification with the minimum point requirements will receive plaques.

4) Ties in overall ranking shall be determined by the percentage of entries earning a 1 ranking.

I. CONTEST ORGANIZATION AND PROCEDURES

1. ONLINE MUSIC ENTRY All Entries and will be submitted through the online entry process www.tappster.com. 

a. SCOPE Testing must be completed by Fine Arts Director and Vocal Director before entries may be entered.

b. Eligibility Form must be submitted before entries may be entered.

c. Entries must be entered in TAPPSter by the entries deadline at which time they will be registered.

1) Solo and Ensemble Event entries will be registered in a separate meet from the Concert and Sight Reading Event entries.

2) Entries must be ACCURATE. Double check spelling, UIL codes, order of performance, accompanist is listed, etc. Mistakes on the entry page transfer to all forms.

3) After entries are REGISTERED view each Adjudication Form for errors and notify Meet Director of any changes.

d. Prior to each event, ALL registered entries must be verified and confirmed before the Scratch Deadline. Certification of students to both Solo and Ensemble Event and the Concert and Sight Reading Event is a commitment by the student and school. Fees shall be paid for all students not scratched prior to the scratch deadline even if they do not participate at the Meet.

e. Fees Form. Once entries are REGISTERED for each Meet (Solo & Ensemble then Concert & SR), separate fee forms will be available in TAPPSter. Fees form and fees (made payable to TAPPS) should be brought to each Meet.

2. SUPERVISION Parents/adults from each school must assist (no unsupervised students). In addition to the director and/or accompanist of a school, there should be 1 adult for every 10 students at the Music meet. Students should not be left unattended. Chaperone list must be completed through TAPPSter.

3. VOLUNTEERS. Each school will be assigned a volunteer time slot a minimum of 1 hour at the State meet (time keeper, stage-set-up crew, room monitor, etc.). All schools will be expected to honor their commitment. Volunteer sign-up must be completed through TAPPSter.

4. STAGE SET-UP. It is the responsibility of the school to set-up for performance, tune, perform, and break-down the stage all within the time limits set forth for each ensemble. Chaperones and other school volunteers should aid in setting up their school to keep within the time limits.

5. SCHEDULING.

a. Schedules will be made based on student participation, not on accompanist availability. Consider having multiple accompanists.

b. Monitors shall keep the contest moving by permitting out-of-order appearances using the following:

1) First Priority: contestants that are on time and in order.

2) Second Priority: late contestants; lowest number first.

3) Third Priority: contestants who wish to perform in advance of schedule.

c. A scheduled contestant must appear within 30 minutes of the last scheduled performance in any division or they will be considered “scratched” by the Coordinator.

NOTE: Accurate ensemble rosters and listing of accompanists enable the coordinator to avoid conflicts in the schedule. Notify monitor of conflicts or delays as soon as possible and make schedule arrangements accordingly.

6. CHECK- IN/ CHECK-OUT

a. Check-in when you arrive at the Meet.

1) Volunteer/Chaperone Form complete with cell numbers so chaperones may be contacted in case of emergency while at the meet.

2) State Fee forms and a check for fees (Fees made payable to TAPPS)

3) Verify schedule of events.

b. Check-out before you leave the Meet.

1) Pick up director packet

a) All adjudication forms

b) Any stray music

c) Awards earned

2) Sign out verifying your results with ratings and points with the amount of awards given and the amount of awards to be ordered. Fill out a Award Order form if there are some awards not available at the Meet.