Entry Procedures

 

This year all entries for the TAPPS Fall Photo Contest will be submitted through the ATPI Photo Contest Entry System, which is a tool developed by ATPI to facilitate digital media contests. Some TAPPS schools are members of ATPI and have used this contest site before. You do not need to be a member of ATPI in order to use this website.

This page will take you though the steps needed to submit to this contest, create an account or log into the ATPI Contest Entry System, create student accounts and add them to the contest, format your images correctly and add metadata, upload your entries, send payment. Payment does not need to be received before the deadine.   

 

If you have used the ATPI contest site before:

You do not need to create a new account. Login, add any new students you may have, and select “2020 TAPPS Photo Contest” under “Active Contests.” Be sure that your images are formatted correctly and have correct metadata before uploading them to the contest site. Complete instructions below. 

If you do not have an instructor account on the ATPI Photo Contest Entry System:

Create Your Account

  • Go to http://contest.atpi.org/account/
  • Select  “I am an Instructor or Critiquer”
  • Fill in your information using your school email address. (Leave the “volunteer as a reviewer / critiquer” unchecked.) Click “register.”

A confirmation email will be sent to your school account, click on the activation link to log in. 

Find / Add Your School

Search for your school by zip code. If you do not see your school listed, follow the on-screen instructions to add a record for your school. 

Add Students 

Once you have created your account and added your school, you can login to upload / review your entries to the TAPPS Fall Photo Contest. 

1. Add student accounts to the system by selecting “Manage / Add Students.”

2. Choose to define a password for the student or leave it blank and the student will be emailed to set their own password. If your district blocks external emails to students, we recommend that you set a password for them.

3. Once all students are added, click on “Select an Active Contest” and choose “Select Contest Users”.

4. You must click on the box labeled “Add” for each student you want to enter in that contest. Be sure to check Level to make sure it is not blank and that it is set correctly for that contest. Check the box if you want students to upload their own entries.

5. You must click “Update” when you are finished.

http://contest.atpi.org/

Images must be formatted correctly and contain correct metadata before they will be accepted by the contest site. Instructions for formatting and metadata are below. You have the option of uploading entries for your students or having them create accounts in order for them to upload their own entries. The instructor must approve all entries before they are submitted to the contest. 

 

 

 

Image Format and Metadata Instructions 

 

 

The following instructions are written for photoshop but also apply to any photo editing software that will allow image resizing and metadata editing (such as Bridge, Lightroom, Capture One, etc.). Don’t have any of those programs? photopea.com is a free alternative, and even works on Chromebooks.  (The instructions are the same for photopea as they are for photoshop, if you would like to see specific instructions with screenshots, click here.) For a further list of althernatives to Photoshop, click here. All submissions but be sized and named correctly with valid metadata or it will be rejected by the contest website. If you need assistance please contact [email protected]

1. Open the image in Photoshop.

2. Under the File menu, select “File info.”

3. In the Author / Creator field, enter:

Your name.

4. In the description field enter:

Division (6A, 5A, etc.)
Category
Your Name
School Name
School City, State
Teacher Name, instructor
Caption, if required.

5. In the Document Title / Title field, enter

Title

6. Open “Image Size” under the Image menu.

7.  Resize the image.

If one or more of the pixel dimensions is larger than 2500 pixels, select the larger of the two numbers and reduce it to 2500 pixels. No other numbers need to be changed.

Click OK.

8.  Go to the File menu and select “Save As.”

9. Save the image as a JPEG file.

The file name must not contain any periods or characters such as #, or /. Name the file as follows:
Lastname_d_category_imagenumber.jpg
(student last name, TAPPS division, category name and image number)
For example, an entry in the 6A Sports category taken by Alice Smith should have the following filename: smith_6A_sports_1.jpg

Image quality should be at maximum (12).

10. Upload your entries using ATPI’s online contest site. Teachers must register first and then add student accounts to the system. Once student accounts are created, go to Active Contests and give each student permission to enter.

If you would like to see a set of these instructions with screen-shots, visit http://www.atpi.org/submission/, Keep in mind the the “division” field for ATPI is different than what we use for TAPPS. If you have any questions, please contact [email protected] 

 

 

 

Uploading / Submitting Images 

Once your images are ready for submission (metadata included, correct size), you can submit them to the contest via the ATPI Contest site. Before attempting to upload make sure that you have created student accounts and added them to the right contest (see above).

1. Go to contest.atpi.org and log in using your account. 

2. Click on “select and active contest”

3. Scroll down until you see “2020 TAPPS Photo Contest – TAPPS Members Only”

4. Click on “select contest users”. You will see a list of your students in the ATPI System. For each student participating in this contest, check the “add” box, and be sure to se the user level to your TAPPS division (1A – 6A). If you are allowing your students to upload their own entries, check the “allow uploads” box. If you will be uploading entries for your students leave that box unchecked. Click on “update” when you are finished. You only need to do this once. 

5. If you are uploading images for your students, click on “Uploading entries for my students,” then next to the student’s name, click “single image.” You will be asked to provide the image title (not the file name) , click on the correct category, then click on “choose file” to upload the image from your computer.  You will also need to check the boxes for authorship and acknowledgment of rules before clicking on “submit entry.” You will receive an error message if your image did not contain metadata (see above.) If your students are submitting their own images the process is the same, they just do it from their own accounts. 

6. Review your completed uploads. Under “active contests” scroll down to “2020 TAPPS Photo Contest,” you will see your total number of entries submitted so far. Click on “by student” or “by category to review, edit, and delete any submissions made so far by you or your students.  

7. If you are submitting to the faculty category, click on “single image photo” under “My entries.” Fill in the entry form, attach your image, and submit. You do not need to add yourself to the contest. All faculty images are judged together. Students are limited to three images per category but faculty may submit as many images as they like. If you run into a category limit just pick another one from the list. 

  

 

 

 

Contest Fee and Payment

The contest fee is $3 per image submitted.

Follow these instructions once all of your student entries have been submitted. Login to the ATPI Contest website, click on “active contests.” Under 2020 “TAPPS Photo Contest” click on “print contest fee form.” The form will show your total contest fee based on the number of entries submitted by your students. (Disregard the option to join TAPPS, that’s a holdover from their system)

Print out the form and mail it along with payment to

Texas Association of Private and Parochial Schools
3575 Lone Star Cir
Suite414
Fort Worth, TX 76177